Administering an Assessment

This article will cover how to administer an itembank assessment. The live proctoring feature of monitoring students during an assessment is covered in a separate help document. To start, locate the assessment you'd like to administer in the list of assessments. Once viewing the assessment, click on Administrations tile in the overview.

Once on the administration page, click on the Create Administration button in the top right.

The list of administration settings will appear. If you have preset your default test administration settings, it will match what you have set. Remember - all students who take the assessment using the quick code associated with this administration will have these settings applied to their testing experience.  

  1. Description: Set this to add an identifier for your administration. You can filter by the description to search for your administration within an assessment. It is recommended to set this value.
  2. Date Range: Set the dates the assessment will be available for students.  Students will only be able to access an assessment on and between these dates. To make an assessment available for 1 day, set the start date and end date to the same date.
  3. Window: By default, the assessment will be available all day for students to access. You can choose to narrow that down to a specific time range during a day. For example, if you only want the students to have access to the assessment during the school day, you may choose to adjust the window to 8:00am to 3:00pm. This will match the time zone you have set in your account.  
  4. Locked Browser: Download the Safe Exam Browser for free. This option locks your students into the test window so they cannot navigate away and browse the internet during their test session. There are additional unlock settings when this feature is enabled.
  5. Time Limit: Limit the amount of time students have to take the assessment. The timer starts when the student begins the test and will automatically close once the timer reaches the allotted time set here.
  6. Navigation: Choose the navigation experience for students. You can choose between two types of navigation options:
    1. Open Navigation: This type of navigation is the default navigation. Students can freely navigate between any question within the assessment.
    2. Question by Question: This type of navigation only allows students to progress forward within the assessment. Once a student progresses to question two, the student cannot go back to question one. This is an advanced navigation option.
  7. Calculator: Enables a calculator for use during the test.  Some individual items may have this as part of the default item settings, so you can choose to use this or enable for all items on the test.  You can choose to enable the Basic or Scientific calculator.  
  8. Rulers: Enables a ruler to become available on all items on the assessment or just on those that have it set by default.
  9. Protractor: Enables a protractor to become available on all items on the assessment or just on those that have it set by default.
  10. Digital Notepad: Allows students to take notes on each item on the assessment. The contents of the notepad is preserved throughout the entire assessment. This is available for review at the time of grading.
  11. Strike Out: Once enabled, allows students to visually strikeout possible incorrect choices on a multiple-choice or multi-select item. This is a test tool to help students narrow down to the correct answer.  
  12. Sticky Notes: Allows students to paste digital post-it notes on an individual question. The contents of a sticky note is only available on the question it is created on. This is available for review at the time of grading.
  13. Drawing Tools: Students can use a digital pen to draw and make notes on top of any question. This is available for review at the time of grading.
  14. Highlighter: Highlight text on a passage, a question or answer. Multiple color options are available for students when highlighting. This is available for review at the time of grading.
  15. Text Dictionary: Students can highlight a specific word(s) and the dictionary will provide the meaning of the highlighted text. Our text-to-speech tool will also read words and meanings.
  16. Picture Dictionary: Good for English Learners, this tool allows students to see a picture meaning of the word or words highlighted.
  17. Screen Mask: A way for students to visually focus while reading a question. This will mask most of the screen only displaying a few lines of the question at a time.  
  18. Translator: If enabled, students will be able to highlight a specific word(s) and the translator will provide the translation of the highlighted text.
  19. Text to Speech: Students can choose to have an entire question read aloud to them. Students can choose to start at the beginning of a question, or click into a question/passage to begin reading at that specific point. Text to speech can also be paused while active at any time.  
  20. Check Answer: If enabled, students will be able to see if they got an auto-scored question correct or incorrect. It is not recommended to enable this for any sort of benchmark testing.
  21. Confidence Scoring: At the end of an assessment, students can answer a question on how confident they are with the answers they provided during an assessment.
  22. Display Rubrics: Allows students to see the scoring rubric while taking the assessment. This will let students understand what level of effort get a specific score value.
  23. Randomization: If enabled, questions will be randomized for the assessment. This allows students to each receive different versions of the same test. After the test is completed, all questions will go back into their original order.  
  24. Results: Enable your students to see the results of their assessment immediately after they submit the test. Note that some items may require teacher scoring and the results would not include the scores of those questions yet. Also, you can choose to let the students see the individual questions and whether they got them correct or incorrect (or scores pending for teacher-scored items). A review window date range option will also appear here.
  25. Click the Save button.

Once the administration is created, it will appear in the list that was empty before.  Below are explanations of each of the components of the administration list:

  1. Status: This is a visual indicator for the accessibility of an administration. There are three types of statuses an administration can have:
    1. Open (green): The administration is accessible to students.
    2. Closed (red): The administration is not accessible to students.
    3. Upcoming (yellow): The administration will be accessible in the future to students.
  2. Date & Window: View when the assessment will open and close. The window will indicate the time of day the administration is accessible to students.
  3. Created By: Name of the user who created the test administration. Your name will appear here as well as any other users in your district who has administered this assessment if it is shared.
  4. Access Code: The code students will use to join the assessment from within their account. Click on the access code will display a pop-up with a larger version of the access code. More details about the student experience is explained below. 
  5. Students: The number of students who have joined that specific administration using the access code. Clicking on the student number will take you to the live proctoring dashboard.
  6. Menu: From here, you can edit the administration, and manage the access code by displaying, resetting, or disabling it.

Feel free to create as many administrations as you would like!  Each access code you give out to your students will contain the administration settings you include in that specific administration.  For example, if you want your 2nd period class to only have access to the test during 2nd period time block and then 3rd period to only have access during their 3rd period time block, create two separate administrations with those settings!  

Helping Students Join an Assessment Administration

When a student logs into Classify Learning, they should click the Quick Join tile on the landing page.

After clicking on the quick join tile, a pop-up window will appear for the student to interact with:

  1. Type in or paste in the Access Code.
  2. Click on the Join button.

Once the student enters in the access code, a confirmation window will appear with the details of the assessment. Once the student confirms the information on the screen, the student can click the Confirm button. After the student clicks the confirm button, they will automatically be enrolled into the administration and will be able to take the asessment.

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